Microsoft Excel Key board short cut Keys

  1. ALT+= Inserts a SUM formula.
  2. CTRL+TAB Switches between open Excel windows.
  3. CTRL+A – this has various scenarios:
    a. If you are in regular data range and press CTRL+A all the data is selected.
    b. If you press CTRL+A a second time in the same range selects the entire spreadsheet.
    c. If you are in a table then pressing the CTRL+A key selects the data excluding the total row
    AND titles.
    d. If you press the CTRL+A key a second time it selects the data, titles, and total row
    e. It does not make any difference whether the spreadsheet contains data or not, if you are
    outside the data area, in a blank area with no directly adjacent cells containing data,
    CTRL+A selects the entire sheet.
    f. If you have one or more objects e.g. Charts, selected then pressing CTRL+A selects them all.
  4. CTRL+1 Displays the Format Cells dialog box.
  5. CTRL+SHIFT+” Copies the value from the cell above the active cell into the cell or the Formula Bar.
  6. F4 Repeats an action, or if you’re editing a cell and the cursor is in between the cell references it will insert the $ signs for absolute references. Repeated pressing F4 will scroll through different levels of absolute references.
  7. CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed.
  8. CTRL+’ Copies a formula from the cell above the active cell into the cell or the Formula Bar.
  9. CTRL+K Opens the Hyperlink dialog box.
  10. CTRL+F Opens the Find dialog box.
  11. CTRL+H Opens the Find & Replace dialog box.
  12. CTRL+N Opens a new workbook.
  13. CTRL+O Displays the Open dialog box to open or find a file. Note: In Excel 2013 it opens the File tab of the ribbon.
  14. F2 Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
  15. F7 Runs Spell Check on the entire worksheet if only one cell is selected, otherwise Spell Checks the selected range. You can also spell check multiple sheets by grouping them first.
  16. CTRL+SHIFT+F3 Inserts named ranges for an entire table automatically based on the column or row headings (your choice).
  17. CTRL+P Opens Print dialog box.
  18. CTRL+S Saves workbook.
  19. CTRL+C Copy
  20. CTRL+X Cut
  21. CTRL+V Paste
  22. END key then Up or Down, or Left or Right Arrows OR the CTRL+Up Arrow/Down Arrow etc. Move to end of a range of cells (column or row). Your selected cell will stop at any empty cell in the range, or if cells are empty it will stop at the next populated cell in the column or row.
  23. CTRL+HOME Quickly move to home. If you have frozen panes your cursor will stop at the intersection of the frozen panes.
  24. CTRL+Page Up or CTRL+Page Down Scroll between worksheets.
  25. CTRL+View formulas instead of values (note the shares the tilde ~ key).
  26. CTRL+D copies the cell above. Select a range or row and then CTRL+D to copy the row.
  27. Transpose Data – Copy data > Paste Special > Transpose
  28. Increase Numbers by Set Amount – Enter the figure you want to increase numbers by, say 10%, you’d enter 1.1. Copy the cell containing 1.1 > highlight the cells containing the numbers you want to increase > Paste Special > Multiply. Bonus tip: convert negative values to positive by multiplying by -1 and vice versa.
  29. AutoFill a Series or Formulas – Double Click on the + symbol on the bottom right of a cell that is adjacent to the range you want to fill.

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